Documents
Keep your horse's paperwork and your barn's shared files in one place — vaccination records, Coggins tests, registration papers, boarding agreements, feed charts, and anything else worth filing. You'll find documents in two places: the Documents tile on a horse's profile (Horse tab) and the Documents tile on your barn's profile (Barn tab). Tapping either tile opens the full Documents screen.
Find your documents
The Documents screen has two tabs, one named for your horse and one for your barn:
- Your horse's tab — that horse's private file. Only you can see these documents.
- Your barn's tab — the barn's shared folder. Everyone at the barn can see these documents.
A caption under the tabs reminds you who can see the current collection, for example "Private — only you can see Winston's documents" or "Shared folder — everyone at Red Rail Farm can see these".
If you have more than one horse or belong to more than one barn, tap the arrow on the active tab to switch. Switching here also sets your active horse or barn across the whole app.
Upload a document
- Open Documents from a horse or barn profile.
- Make sure you're on the tab you want — the horse tab files it privately, the barn tab shares it with the whole barn.
- Tap Upload document.
- Choose a source:
- Camera — photograph a paper document on the spot.
- Library — pick a photo from your photo library.
- Files — pick a file from your phone (PDF, Word, or Excel).
- Or tap a photo directly in the recent-photos grid at the bottom of the sheet.
The sheet tells you exactly where the upload is going before you pick — "Adding to Winston's file — private to you" or "Adding to Red Rail Farm — visible to all barn members".
You can upload PDF, Word, or Excel files and photos, up to 25 MB each.
The document appears in the grid right away under its filename, with a small badge while it's still uploading. Camera captures get an automatic dated name like "Photo – Jul 28, 2026". If you want a different name, just rename it — see below.
Uploading offline
Uploads work without a connection. The document is saved on your phone immediately and uploads on its own when you're back online. If an upload fails, a banner appears above the grid with the option to retry.
View a document
Tap any document in the grid to open it. Photos open full screen and PDFs open as scrollable pages.
The first time you view a document, the app downloads the file and keeps it on your phone — so anything you've opened once stays available offline, with no extra steps. A small check badge on a document's card means its file is already on your device.
There's no separate "save for offline" or favorite action: viewing a document is what keeps it.
Rename a document
- From the grid: long-press the document and choose Rename.
- From the open document: tap the ⋮ menu and choose Rename.
Renaming works even while a document is still waiting to upload — the new name goes up with it.
Save or share a document
Open the document and tap the ⋮ menu:
- Save to Camera Roll — for photos, saves a copy to your phone's photo library.
- Save & Share — for PDFs and other files, opens your phone's share sheet so you can send the file or save it to another app.
Free up space
If you no longer need a document's file on your phone, open it, tap the ⋮ menu, and choose Remove from Device. This only removes the local copy — the document stays in Saddle, and viewing it again simply downloads it back.
Delete a document
- From the grid: long-press the document and choose Delete.
- From the open document: tap the ⋮ menu and choose Delete.
You'll be asked to confirm. Deleting a document removes it for good and can't be undone.
If you delete a document that hasn't finished uploading yet, its upload is cancelled and it never leaves your phone.
Who can see and manage documents?
| Horse documents | Barn documents | |
|---|---|---|
| Who can see them | Only you | Every member of the barn |
| Who can add them | You | Any barn member |
| Who can delete them | You | The barn owner |
Horse documents are completely private — they're tied to your horse, and no one else can see them, even barn mates who see your horse every day.
Barn documents live in a shared folder: anything you upload there is visible to everyone at the barn. Barn owners manage the shared folder and can delete any barn document, including ones uploaded by other members. If you need one of your own barn uploads removed, ask your barn owner.
Tips
- Photograph paper records with Camera the moment you get them — a snapshot of a vaccination certificate in the horse's file beats a lost sheet of paper.
- Use the barn folder for things everyone needs: feed schedules, emergency contacts, facility rules, event flyers.
- Open important documents once while you have a connection — after that they're always available, even with no signal at the barn.
- Long-press is the shortcut: rename or delete straight from the grid without opening the document.
Related guides
- Horses — your horse's profile, where the private documents tile lives
- Barns — barn membership, roles, and the shared barn profile
- Offline and sync — how the app works without a connection